Procurement Executive- 12 months contract

Responsible for the procurement and logistic and shipping requirement for project/projects undertaken by the company, to source, evaluate, negotiate, procure and execute the purchase of materials/services from both local and oversea suppliers.

Responsibilities

1.     Procurement and Order Processing

• Compile and compare all proposals on pricing and commercial conditions, liaise with the engineering team to develop the most competitive price/value relationship and establish best option of technical supplies.
• Negotiate with suppliers on option identified for best value on price, commercial conditions, and term of payments, delivery conditions, technical conformity and guarantees as well as support/delivery of technical services, engineering documents and spares.

2.     Expediting, Logistic and Shipment

• Develop import and export shipping plan, schedules and manage the flow of goods and services from suppliers to client within the contractual delivery period and fulling the agreeable payment terms in a timely and cost-efficient manner. 
• Groundwork coordination with client/ client’s forwarders for shipment arrangement and equipment receiving at port of embarkation and destination port, supervise on equipment packing and container/cargo stowage plan for optimal turn around inventories in various warehouse and/or ports of origin. Provide on time pre-alert shipment/delivery advice and confirmed shipment advice. On-site visit for fabrication status and equipment checking, attend for port meeting and oversee direct loading/unloading of heavy and long-lead equipment when needed.
• Follow up actual shipment/delivery arrival at destination and generate packing list booklet attend open box inspection with project team member. Coordinate for missing/damaged/replacement items should it arises.

3.    Financial, Invoicing and Reports

• Generate and liaison for Letter of Credit (LC) / Bank Guarantee (BG) establishment as well as generating and preparation of documentation for LC presentation/ BG claim and ensure payment receipt.
• Validation of suppliers/forwarders’ invoices, process for approval and payment, ensure completeness of necessary supporting document, progress report and technical document as per specific project requirements.
• Monitor cash flow requirement for project and generate monthly report to finance to plan for cash flow requirement.

Qualifications

• Minimum a Degree Holder in Business Administration or equivalent
• 1-3 years of working experience in procurement and logistics execution.
• Working knowledge of SAP SD & MM modules is a pre requisite.
• Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).
• Good communication and negotiation skills and able to work independently.

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